Hello All,

 

The purpose of this email is to remind partners that certain housekeeping tasks need to be performed in STARtracks in preparation for FY20 reporting.  STARtracks Coordinators are asked to coordinate this effort, which includes the following:

 

• Updating Staff:
• Add new SNAP-Ed and Non-SNAP-Ed staff who will deliver programming in FY20
• Deactivate staff who will no longer deliver SNAP-Ed programming
• Update returning staff, if needed, including names, titles, and location assignments

 

• Updating Users:
• Add new users who will need access to STARtracks for FY20
• Deactivate users who have left your organization or no longer perform STARtracks-related tasks
• Update returning users, if needed, including access levels, email addresses and passwords

 

• Preparing FY20 Approved Locations for Data Entry:
• For audiences using demographic defaults, update default values before reporting new participants for FY20.  This includes settings where preschool or schoolage participants are served and school settings where adult audiences are served.  
• For audiences not using demographic defaults, you can opt-out of defaults, if desired.  Opting out of demographic defaults is a new capability for FY20 and can help you track which sites are ready for data entry and which ones need further attention.
• If your organization uses Programs in STARtracks to group similar entries, assign new audiences to programs and confirm that returning audiences are assigned to the correct program.  Contact the STARtracks help desk if you need to add new programs or deactivate existing programs.

 

For assistance in performing these housekeeping tasks, we encourage users to watch the training video entitled FY20 STARtracks-Performing Administrative Tasks which is available now on the Partner Portal training page.

 

We appreciate your help in coordinating this effort.  Housekeeping updates can be made in STARtracks beginning on October 30, when access to the administration area is restored.  If you have any questions, please contact the STARtracks Help Desk.